ST. LOUIS CORPORATE & NON-PROFIT EVENT RENTALS
Corporate & Non-Profit Event Rentals That Reflect Your Brand and Run Without a Hitch
From company conferences and product launches to client appreciation dinners, fundraisers and holiday parties, corporate and non-profit events carry a lot of weight. The Aries Co. has been the go-to event rental partner for St. Louis businesses, corporate planners, non-profits and event coordinators since 1974 — delivering the furniture, staging, AV, lighting, and catering equipment that make professional events look polished and run seamlessly. Whether you’re hosting 25 people or 2,500, we’re here to make sure your event reflects the organization behind it.
EXPERT EVENT RENTALS
Corporate & Non-Profit Events
Corporate events don’t have much margin for error, and neither do we. The Aries Co. supplies a comprehensive inventory of rental equipment for corporate and non-profit events of every scale, so your planning team can check off the majority of your event needs in a single call.
Our corporate event rental inventory includes:
Tables & Seating Rectangular and round banquet tables, cocktail tables, high-top tables, bistro tables, folding chairs, padded resin chairs, and chiavari chairs — everything from boardroom-style conference setups to full gala seating for hundreds. We help corporate clients across St. Louis configure furniture layouts that work for their venue and headcount.
Linens Clean, professional linen rentals to match your brand colors or event aesthetic. From crisp white banquet linens to custom color overlays, linens are one of the highest-impact details at any corporate event, and one of the easiest things to get wrong without the right rental partner.
China, Glassware & Flatware Chargers, dinner and salad plates, glassware, flatware, and serving pieces for corporate dinners, award banquets, fundraisers, and catered receptions. We supply the tableware; your catering team handles the food.
Catering Equipment Chafing dishes, serving stations, and serving utensils for corporate catering setups of any size. Whether you’re working with an outside caterer or an in-house kitchen team, we supply the equipment that keeps everything warm, displayed, and accessible throughout the event.
Bar Setups 4′, 6′, and 8′ tabletop bars with risers and linens, plus sleek portable bar units for corporate receptions, networking events, and holiday parties. A well-positioned bar is one of the most effective ways to manage guest flow at a corporate event — and we’ve set up enough of them to know exactly where it should go.
Staging & Podiums Portable staging for presentations, keynote speakers, award ceremonies, product reveals, and performances. Our modular stage systems are available in multiple heights and configurations, with skirting and stairs. If your event has a moment that needs to be elevated — literally — we have the staging to make it happen.
Draping Pipe-and-drape systems, backdrop draping, and ceiling drape to transform conference halls, warehouses, ballrooms, and raw event spaces into professional, branded environments. Draping is one of the most cost-effective ways to elevate a corporate venue and hide what shouldn’t be seen on camera.
AV & Lighting This is where Aries Co. separates itself from most rental companies. Our in-house AV and lighting team designs and installs event lighting and sound for corporate events of all sizes — from simple podium microphone setups to full production-level staging with LED uplighting, pin spotting, projection, and video display. We also supply power generation and distribution for events at outdoor venues or spaces that need supplemental power.
Outdoor Event Rentals Outdoor furniture, patio sets, outdoor heaters, and weather-appropriate equipment for corporate picnics, rooftop events, outdoor receptions, and tented gatherings throughout the St. Louis region.
Red Carpet & Event Décor Red carpet rentals, stanchions, and event décor pieces for galas, award ceremonies, VIP receptions, and brand activations that call for a polished, intentional first impression.
WHO WE SERVE
For Corporate Planners, Non-Profit Events, In-House Teams & Anyone Putting Their Name on the Event.
Corporate events represent your organization — and that means the vendors you choose reflect on you too. We take that seriously.
For Corporate Event Planners & Coordinators: You need a rental partner who communicates clearly, delivers on time, and doesn’t create extra work for your team. That’s us. We’ve been the preferred rental vendor for corporate planners, event management companies, and venue coordinators across St. Louis for decades. We know your timelines are tight, your stakeholders are watching, and your room has to be right. We coordinate delivery and pickup around your load-in windows, work cleanly alongside your other vendors, and handle the unexpected without escalating it to you.
For In-House Event Teams at St. Louis Businesses: You may not produce events every day — but your event still has to be excellent. We’ll walk you through what you need, help you avoid over-ordering, and make sure your venue is set up the way you envisioned. No industry jargon, no unnecessary upsells. Just reliable equipment and straightforward service.
For Caterers, AV Teams & Other Vendors: We love working as part of a vendor team. If your catering company needs equipment coordination, or your AV provider needs a staging or draping partner, we fit seamlessly into existing vendor relationships. We’ve done it hundreds of times.
CORPORATE EVENTS WE SUPPORT
Every Kind of Business Event, Handled With Professionalism
The Aries Co. provides rental equipment for the full range of corporate events in the St. Louis market:
Corporate Conferences & Conventions Staging, seating, AV, and power for multi-day conferences and convention setups at hotels, convention centers, and off-site venues.
Company Holiday Parties Table and chair rentals, bar setups, linens, glassware, and lighting for company parties from 20 to 2,000 guests.
Award Ceremonies & Galas Full staging, draping, uplighting, red carpet, and formal tableware for black-tie and semi-formal corporate celebrations.
Product Launches & Brand Activations Custom staging, AV, and lighting setups that put your product or brand in the spotlight.
Corporate Dinners & Client Events Elegant table settings, china, glassware, flatware, and linens for seated dinners that make the right impression.
Fundraisers & Nonprofit Events Reliable, professional equipment for charity auctions, fundraising galas, and nonprofit celebrations across the St. Louis area.
Outdoor Corporate Events & Picnics Weather-ready furniture, outdoor heaters, and event equipment for company picnics, rooftop gatherings, and outdoor receptions.
Trade Shows & Expos Pipe-and-drape booth systems, staging, tables, and AV for trade show setups and vendor exhibitions.
Serving St. Louis Businesses and Venues Across the Region
The Aries Co. is headquartered at 4940 Northrup Ave in St. Louis and delivers corporate event rentals throughout the Metro region. We serve St. Louis City and St. Louis County, and we regularly travel beyond our standard range for the right corporate event. If you’re unsure whether we reach your venue, just ask.
Corporate venues and areas we regularly serve include Downtown St. Louis, Clayton, Chesterfield, Creve Coeur, Maryland Heights, Midtown, the Central West End, Fenton, and more. We’re also experienced at major St. Louis venues including outdoor parks, hotel ballrooms, convention centers, museums, and unique event spaces.
GETTING STARTED
Ready to Plan Your Corporate Event Rental Order?
Getting a quote is simple. Here’s what we’ll need to get started:
- Your event date
- Venue name and address
- Load-in and load-out windows
- Your name, billing address, and best contact number
- Estimated guest count
- The rental categories you’re considering (furniture, AV, staging, etc.)
From there, we’ll build a custom quote around your actual needs — no packages, no guesswork. Corporate events move fast, and so do we.
Will call is also available at our dock at 4940 Northrup Ave (Monday–Friday, 8am–3pm) for smaller item pickups.
Call us at 314.664.6610 or email Sales@AriesCo.com and we’ll be in touch promptly.
Frequently Asked Questions
What non-profit and corporate clients and planners ask us most:
What types of corporate events does Aries Co. support?
We support the full range of corporate events in the St. Louis area: conferences, company holiday parties, award ceremonies, galas, product launches, corporate dinners, fundraisers, trade shows, outdoor company picnics, and more. If your event is professional in nature and needs quality equipment and reliable execution, we’re a fit.
Do you provide AV and lighting for corporate events?
Yes, and this is one of the things that sets us apart from most rental companies. We have an in-house AV and lighting team that designs and installs sound systems, microphone setups, event lighting, projection and video display, and LED uplighting for corporate events of all sizes. Having AV and rentals under one roof means better coordination and one fewer vendor for your planning team to manage.
Can you handle large corporate events with hundreds of guests?
Absolutely. We regularly equip corporate events for 500, 1,000, and 2,000+ guests. Staging, seating, full AV production, draping, glassware, and catering equipment, we’ve done it at every scale. Give us your headcount and venue details and we’ll put together a quote that fits.
Do you work with corporate event planners and in-house event teams?
Yes, and both are welcome! More than 75% of our business is with industry professionals: event planners, coordinators, venue managers, and caterers who rely on us as a consistent, trusted partner. We’re equally comfortable working with an in-house HR or marketing team producing their first large company event. Whoever you are, we’ll make the process manageable.
What do you need from me to get a corporate event quote?
We’ll need your event date, venue name and address, load-in and load-out windows, your name and billing address, estimated guest count, and the categories of equipment you’re considering. From there we’ll build a custom quote. You can email Sales@AriesCo.com or call 314-664-6610 during business hours.
Do you offer staging rentals for presentations and award ceremonies?
Yes. We carry modular portable staging in multiple heights and configurations, with skirting, stairs, and podium options. Our staging is used for keynote presentations, award ceremonies, product reveals, and performances at corporate events throughout St. Louis. We can also design and install the full lighting and AV setup around your stage.
How far in advance should I book corporate event rentals?
For most corporate events, booking 4–6 weeks in advance is a good target. For large-scale conferences or events requiring significant staging and AV production, we recommend reaching out 2–3 months ahead. We can accommodate last-minute requests when inventory allows, so don’t hesitate to call even if your event is soon.
How much does it cost to rent corporate event equipment in St. Louis?
Pricing depends on the types of equipment, quantities, and your event specifics. Basic furniture and linen rentals are priced per piece; AV, staging, and lighting are quoted as a production package based on your event’s needs. The most accurate way to get pricing is to contact us with your event details and we’ll build a custom quote.
Do you deliver and set up, or is this pick-up only?
Both options are available. We offer delivery and pickup throughout St. Louis and surrounding areas, with optional setup and removal staffing for events that need it. We also have a will call dock at 4940 Northrup Ave (Monday–Friday, 8am–3pm) for smaller item pickups. Delivery fees and minimums vary by location and order size.
Can I rent tables, chairs, linens, glassware, staging, and AV all from Aries Co.?
Yes! That’s exactly what most of our corporate clients do, and it’s one of the main reasons they come back. Consolidating your rental needs with one vendor simplifies logistics, reduces coordination overhead, and gives you a single point of contact for delivery, setup, and removal. From folding chairs and high-top tables to full stage and lighting production, we cover it.
Setting the Standard for St. Louis Event Rentals
Don’t just take our word for it! Here’s what St. Louis customers have to say about working with The Aries Co.
I have worked with Aries for the better part of my event career spanning over 25 years. They are my go-to rental company because they have always provided excellent service and quality equipment to enhance any event I am producing. The depth of their inventory and knowledge of equipment can’t be beat in St. Louis. They truly are great to work with.
Kristin Lamprecht
We have partnered with The Aries Company for several years and have been extremely satisfied with their services. Their team is professional, dependable, and easy to work with, always taking the time to understand our needs and deliver excellent results. From planning through execution, the consistently exceed our expectations. I highly recommend them to anyone looking for a trusted A/V partner.
Steve Burkhardt
Having partnered with Aries for over a decade, I can confidently say they are nothing short of outstanding! As a small local business, they consistently go above and beyond to support you and your clients whenever needed. Their warm, professional approach and unwavering commitment to excellent service deliver a truly first-class experience!
Amber Marshall
LET’S GET TO WORK
St. Louis Corporate & Non-Profit Events Deserve a Rental Partner Who Gets It Right
Every event your organization produces is a reflection of your brand. The details matter, from the tables and lighting to the staging and flow. The Aries Co. has been delivering those details for St. Louis businesses for over 50 years, and we bring the same standard of professionalism to every event, every time.
Call 314.664.6610, email Sales@AriesCo.com, or fill out the inquiry form, and our team will be in touch promptly.
How to Inquire
Call us at 314.664.6610 or fill out the form below and our team will be in touch shortly.